Accounts Receivable Follow-Up That Puts Every Lost Dollar Back Into Your Practice

Expert Accounts Receivable Follow-Up for Medical Billing and Healthcare Revenue Recovery.

You are doing the work. Treating patients. Seeing full schedules. Yet too much of your revenue still sits unpaid inside payer systems.Our accounts receivable follow-up services reduce DSO, fix broken medical accounts receivable, and turn claim follow-up and denial management into steady, reliable cash flow through expert insurance follow-up and systematic AR recovery.

Get a Free AR Audit See our AR recovery results

Most practices never see where their money is getting stuck. Our healthcare AR follow-up services show you exactly which claims are unpaid, why they stalled, and how much revenue can still be recovered through professional medical billing AR management.

Your information is protected under HIPAA compliant systems

Why Medical Billing AR Follow-Up Is Critical for Healthcare Revenue Cycle Management

AR Aging
How AR Aging Buckets Impact Cash Flow.

Claims pile up in AR aging buckets, pushing Days in AR higher and forcing write-offs that quietly erase revenue. Without dedicated accounts receivable follow-up, your medical billing revenue cycle suffers.

AR Aging
The Cost of Denied Claims Without Insurance Follow-Up Services.

Denial codes and EOB adjustments from Medicare, Medicaid, and commercial insurance plans leave thousands unpaid unless someone actively works each claim through systematic insurance follow-up services.

AR Aging
Why Healthcare Accounts Receivable Follow-Up Needs Dedicated Expertise.

Front desk and billing teams chase claim status, resend documents, and call payers instead of focusing on patients and collections. Professional AR follow-up services free your staff from these time-consuming tasks.

AR Aging
Your reports hide how much money you are really losing.

Without disciplined healthcare accounts receivable follow-up, balances look stable while claims age past recovery limits. Medical AR management requires daily attention to prevent revenue loss.

AR Recovery Outcomes: Side-by-Side Impact Analysis

Without consistent follow up

  • Claims sit in 60 to 120 day aging buckets
  • Denials remain unresolved
  • Underpayments go unnoticed
  • Appeal deadlines are missed
  • Cash flow becomes unpredictable
  • Revenue quietly ages out

With disciplined AR follow up

  • Claims move back into payable status
  • Denial follow up recovers lost revenue
  • Underpayments are identified and corrected
  • Appeals are filed within payer timelines
  • Payments become steady and forecastable
  • Revenue stays inside recoverable windows
See how much AR you are losing. Get a free quick audit.

AR Follow-Up Services Results: How We Reduce Days in AR and Increase Collections

When accounts receivable follow up is handled daily, claims move faster through payer systems, reduce days in AR, and turn stalled balances into real revenue instead of write offs.

25–35%
Reduction in Days in AR Through Active Claim Management

Aging claims move faster with dedicated **insurance follow-up, so payments reach your bank instead of sitting inside slow payer billing systems. Our AR follow-up services prioritize claims by aging bucket and payer behavior

Up to 24%
More Revenue Recovered From Denied Insurance Claims

Denied and underpaid claims are actively worked through appeals and insurance follow-up services until paid—instead of being quietly written off by payers. This is how effective medical billing accounts receivable management works.

30–40%
Decrease in total AR balances with in 90 days

Systematic follow-ups and timely appeals reduce AR before balances pass payer recovery and write-off deadlines. Our healthcare AR follow-up services prevent revenue from aging beyond collection windows.

100%
HIPAA-compliant billing

All claims and patient data move through fully HIPAA-compliant and independently audited medical billing systems. Our accounts receivable services maintain strict compliance with healthcare privacy regulations.

These results come from working your AR every day instead of letting payers decide when you get paid.

These results come from working your AR every day instead of letting payers decide when you get paid.

See how much money is still sitting in your AR

Get a clear breakdown of aging, denials, and missed payments

Request a Free AR Review

Our Comprehensive Accounts Receivable Follow-Up Services and Medical AR Management Solutions

Our accounts receivable follow up system brings order to unpaid claims, shortens days in AR, and turns frustrating balances into dependable revenue you can actually count on.

01
Claim Status Tracking

Insurance Claim Status Tracking and Real-Time AR Monitoring

Real-time 276 and 277 claim status tracking through clearinghouse and payer portals keeps every submission visible from acceptance to payment. Nothing slips into limbo because every claim is monitored until it reaches a final status through our AR follow-up services.

Why it matters: Untracked claims quietly become lost revenue. Professional insurance follow-up prevents this.

02
Claim Status Tracking

AR Aging Bucket Management for Healthcare Practices

Every account is organized into 0-30, 31-60, and 61-90+ AR aging buckets so follow-up happens where recovery is highest. This keeps collection cadence focused on claims that still have real payment potential in your medical accounts receivable.

Why it matters: Older balances are harder to recover. Strategic healthcare AR management prioritizes based on recovery probability.

03
Claim Status Tracking

Medical Billing Denial Analysis and Appeals Management

Denial codes, EOBs, and payer responses are reviewed to identify why claims failed. Appeals are drafted, corrected, and resubmitted so underpaid and denied claims move back into the payment cycle through expert denial management.

Why it matters: Denied claims do not resolve themselves. Professional AR follow-up in medical billing is essential.

04
Claim Status Tracking

Payer-Specific Insurance Follow-Up for Medicare and Medicaid

Every payer is followed according to its own rules, timelines, and escalation paths. Medicare, Medicaid, and commercial insurance plans all receive direct, compliant insurance follow-up until payment or final resolution through our healthcare accounts receivable process.

Why it matters: Each payer plays by different rules. Payer-specific AR follow-up services ensure compliance and faster payment.

05
Claim Status Tracking

Patient Balance Collections and Payment Plan Management

Clear patient balance follow-up with transparent statements and payment plan options helps collect what patients owe without damaging trust. This protects both cash flow and long-term patient relationships in your medical billing operations.

Why it matters: Uncollected patient balances add up quickly. Professional AR management includes patient collections.

06
Claim Status Tracking

AR Reporting and Revenue Cycle KPI Dashboards

Live dashboards show DSO, denial rate, net collection rate, and revenue recovery by payer so performance is always visible. Every dollar can be traced from submission to posting in your healthcare revenue cycle.

Why it matters: You cannot manage what you cannot see. Real-time AR reporting provides visibility.

Get a custom AR plan

Ideal AR WorkFlow for No-Response Claims in US Healthcare RCM

Best practices for ar follow-up on no-response claims in us healthcare RCM. Every step in this AR follow-up process is designed to reduce days in AR, recover denied claims, and keep revenue inside payer recovery windows.

Stage 1: Comprehensive AR Audit and Accounts Receivable Assessment

Every engagement begins with a full AR audit built around your AR aging report, payer histories, and timely filing limits. This accounts receivable follow-up phase identifies which claims are still recoverable, where delays occurred, and how much revenue remains at risk in your medical billing AR.

Review my aging report
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Stage 2: Claim Prioritization and Medical Billing Remediation

Claims are sorted by aging, payer rules, and denial risk so effort stays focused where it returns the most money. Coding errors are corrected, claims are resubmitted, and documentation gaps are fixed to meet each payer's requirements through our insurance follow-up services.

See how claims get fixed

Stage 3: Insurance Collections, Appeals, and Patient Follow-Up

Denied and underpaid claims move through the appeals process, payer escalations, and patient follow-up until payment or final resolution. Nothing is left to sit idle while revenue remains outstanding in your healthcare AR.

View our recovery workflow
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Technology and Integrations for Medical AR Management

This workflow runs through secure EHR, practice management, and clearinghouse integrations that allow real-time claim status, document exchange, and payer communication without delays in your medical billing revenue cycle.

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Accounts Receivable Follow-Up Services Built for Medical Billing Revenue Recovery

MedSole RCM delivers payer-driven accounts receivable follow-up services that identify unpaid claims, resolve denials, and convert outstanding medical billing balances into predictable cash flow through expert healthcare AR management.

Claim Status Tracking

Insurance Claim Status Tracking

We track every claim through clearinghouses and payer portals so nothing falls into pending or unpaid status without being worked through our AR follow-up services.

Claim Status Tracking

AR Aging Bucket Management

Every balance is actively worked across 0–30, 31–60, and 61–90+ aging buckets before payer deadlines expire. Our medical billing AR follow-up ensures timely action on all outstanding claims.

Claim Status Tracking

Denial and Adjustment Handling

We analyze denial codes, EOBs, and payer adjustments, then correct and resubmit until full reimbursement is recovered through specialized denial management and insurance follow-up.

Claim Status Tracking

Payer-Specific Follow-Up Workflows

Each payer is followed using its own filing limits, rules, and escalation paths including Medicare, Medicaid, and commercial plans. Our healthcare accounts receivable follow-up adapts to payer-specific requirements.

Claim Status Tracking

Claim Resolution and Escalation

Stalled and denied claims are pushed through appeals, payer calls, and escalation paths until payment or final resolution via our AR recovery processes.

Claim Status Tracking

AR Reporting and Recovery KPIs

You receive real-time reporting on Days in AR, denial rates, recovery performance, and collections through comprehensive accounts receivable analytics.

Specialty-Specific AR Follow-Up That Matches How Your Practice Actually Gets Paid

Every specialty operates under different payer rules, denial risks, and recovery timelines. MedSole RCM builds its AR follow up in medical billing around those realities so your revenue stays protected no matter how your practice gets paid.

AR Follow-Up for DME Billing and Durable Medical Equipment Claims

DME billing depends on documentation, coverage rules, and HCPCS accuracy. Medicare and commercial payers apply strict validation that makes DME one of the highest-risk AR categories.

Where AR breaks

  • Missing or expired CMNs and physician orders
  • Proof of delivery not attached to claims
  • Rental versus purchase billing mismatches
  • Modifier errors such as RR, NU, KH, or KX
  • Unmet Medicare coverage criteria

Why payers deny

  • HCPCS codes do not match diagnosis or medical necessity
  • Missing delivery and setup documentation
  • Violated rental cycle rules
  • Incomplete authorization or supplier records

How MedSole follows up

  • Verify CMNs, delivery, and supplier documentation before resubmission
  • Track rental cycles and payer specific coverage windows
  • Monitor 276 and 277 status feeds for Medicare and commercial plans
  • Appeal underpayments using contract rates and policy references

What results you get

  • Fewer rental cycle write offs
  • Stronger Medicare and Medicaid collections
  • Recovery of underpaid supplies and equipment
  • Cleaner long term AR balances

Free 15-minute specialty AR audit — see estimated recoverable revenue

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How Practices Engage MedSole for AR Follow-Up

Whether you outsource AR medical billing entirely or need focused AR recovery support, MedSole offers flexible engagement models built around how your practice operates.

Some practices need a one-time backlog cleanup. Others need ongoing AR management. We structure our service so you only outsource what your practice actually needs.

Starter AR Cleanup

For practices with backlogs and stuck money

  • Aged claim backlog analyzed and segmented
  • Past due and stalled claims worked to resolution
  • One-time recovery sprint to unlock trapped revenue
Get Pricing

Ongoing AR Follow-Up

For practices that want steady monthly cash flow

  • Monthly AR and denial management
  • Payer follow-up on open and underpaid claims
  • Continuous revenue recovery and cash flow stability
Get Pricing

Full Revenue Cycle

For practices that want total revenue control

  • End-to-end billing and AR management
  • Claims, denials, and payment posting
  • Complete revenue visibility and oversight
Get Pricing

When practices outsource AR medical billing they remove the two biggest revenue risks: inconsistent follow-up and missed payer deadlines. Dedicated AR specialists work claims faster, appeal denials sooner, and prevent balances from aging out while your staff focuses on care.

EHR and EMR

Platforms We Work With

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Common AR Follow-Up Challenges and Why Outsourcing Medical Billing AR Management Works

Most practices do not lose revenue because their staff is lazy. They lose it because follow-up is treated like a task instead of a system.

That is not revenue management. That is revenue gambling.

Claims are worked when someone has time. Denials are touched when someone notices. Aging reports are reviewed when cash feels tight.

Payers Do Not Behave Consistently

Medicare, Medicaid, and commercial plans all operate under different rules, timelines, and denial patterns. Those patterns shift every month.

Denial codes
Underpayment behavior
Appeal outcomes
Response timelines

Without a payer-level view, your team is reacting instead of controlling the outcome. You are guessing which claims will pay. Payers already know which ones will not.

Follow-Up Is a Revenue System — Not a Phone Call

Real AR recovery happens when every claim moves through a disciplined, trackable, and accountable workflow.

  • Claims are worked by payer behavior
  • Not by aging alone
  • Not by whoever has time
  • Not by whoever last touched it
That is how you turn outstanding balances into predictable cash flow

Why Providers Choose to Outsource AR Follow-Up

Most internal teams are built to post charges and payments. They are not built to fight payers, enforce timelines, and recover money.

Outsourcing AR follow-up to specialists means no more blind spots, no more stalled claims, and no more guessing why cash is slow.

Payer-driven workflows Denial-specific recovery Real revenue visibility

That is how practices stop watching money age and start watching it arrive.

Talk to a Medical Billing Consultant

Get a clear, payer-level view of your AR, denials, and revenue leakage with a free AR audit from MedSole RCM.

Get a Free AR Audit

See where your revenue is getting stuck

No contracts. No obligation. Just a clear picture of your AR.

Call a Billing Consultant
Talk to a real AR specialist, not a sales rep
Schedule an AR Review
Pick a time to review your unpaid claims with a MedSole expert

Compliance

HIPAA-Compliant Medical Billing
Encrypted, secure, U.S.-based revenue operations

Proof

Trusted by Healthcare Practices Nationwide
Multi-specialty providers across the United States

Authority

Specialists in AR, Denials, and Revenue Recovery
Not general billing. Not software. Actual follow-up.

“We finally know where our revenue was getting stuck. Their follow-up team found issues our staff never saw.”
What Healthcare Providers Say

Testimonials

Trusted by licensed healthcare professionals across the nation for credentialing, billing, and revenue cycle management.

Brooke Douglas

Brooke Douglas

Registered Dietitian

Nutrition Authority pllc

★★★★★

"Remarkable communication and efficiency…

The communication and efficiency working with Scott at Medsole has been remarkable. All of my questions are answered promptly and with thoroughness and conciseness.

Andrea Piazza

Andrea Piazza

Licensed Mental Health Counselor

Dreavita Counseling Coaching

★★★★★

"Medsole is a practice saver:

Medsole helps me optimize my time and learn the best strategies for creating value as a practice while offering affordable care to our patients."

Isabella Saffioti

Isabella Saffioti

Occupational Therapist

Little Star Pediatric Therapy

★★★★★

"I cannot thank Medsole RCM...

I switched over to Medsole RCM at the end of August the week of my wedding and I am so happy I did. Medsole has been amazing. Andrew has been helping me with all of my billing.

CS

Ciara Scott

Physical Therapist

Artistry Pelvic Health Inc

★★★★★

"I am very satisfied...

I am very satisfied with the services I've received from Medsole RCM. They are proficient and knowledgeable. I appreciate the extra time they took to answer all my questions."

Twila Jones

Twila Jones Mojica

Mental Health Counselor

Talk With Twila Ministries LLC

★★★★★

"Pleased with services.

I have found Medsole RCM LLC to be knowledgeable, professional, and courteous. Andrew communicates in real time and the turnaround for payments moves rather quickly."

Trusted by 500+ Healthcare Providers Nationwide

AR follow-up in medical billing is the process of tracking, managing, and recovering unpaid insurance and patient balances after a claim is submitted. At MedSole RCM, AR follow-up includes real-time claim status monitoring, denial review, payer outreach, and enforcement of filing deadlines so revenue does not sit unpaid inside payer systems. Effective accounts receivable follow-up is critical because it prevents revenue loss from denied claims, underpayments, and aging accounts that exceed payer filing limits.

Was this helpful?

AR follow-up reduces Days in AR by actively moving claims through payer systems instead of letting them age. MedSole RCM works claims inside 0–30, 31–60, and 61–90+ aging buckets, resolves denials quickly, and enforces payer timelines so balances stay inside recoverable windows and cash flow accelerates. Our medical billing AR follow-up services prioritize claims by age, payer behavior, and recovery probability to maximize revenue recovery speed.

Was this helpful?

Yes. MedSole RCM provides full denial management and appeals as part of our AR follow-up services. We analyze denial codes and EOBs, correct billing or documentation errors, submit appeals within payer deadlines, and continue follow-up until payment or final resolution. Our insurance follow-up services include payer-specific appeal strategies for Medicare, Medicaid, and commercial insurance plans.

Was this helpful?

Most practices see measurable AR improvement within 30 to 60 days. Backlog cleanup produces early recovery while ongoing AR follow-up stabilizes collections, lowers **Days in AR, and improves cash flow over the following billing cycles. Results depend on initial AR aging, claim volume, and payer mix in your medical billing accounts receivable.

Was this helpful?

Yes. MedSole RCM integrates with all major EHR, practice management, and clearinghouse platforms. This allows us to track claim status, submit documentation, and manage payer communication without disrupting your existing medical billing workflow. Our AR follow-up services work seamlessly with your current revenue cycle management technology.

Was this helpful?

Yes. MedSole RCM integrates with all major EHR, practice management, and clearinghouse platforms. This allows us to track claim status, submit documentation, and manage payer communication without disrupting your existing medical billing workflow. Our AR follow-up services work seamlessly with your current revenue cycle management technology.

Was this helpful?

Yes. MedSole RCM provides specialty-specific AR follow-up based on payer rules, authorization requirements, and billing risk. We support behavioral health, urgent care, DME, therapy, primary care, and other specialties with tailored denial management and recovery workflows. Each specialty receives customized insurance follow-up services aligned with their unique billing challenges.

Was this helpful?

MedSole RCM offers flexible engagement models for practices that choose to outsource AR medical billing or need targeted AR follow-up. Clients can select backlog cleanup, ongoing AR management, or full revenue cycle support. Detailed pricing is available on our Medical Billing pricing page. Most practices find that recovered revenue far exceeds the cost of professional AR follow-up services.

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